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Managing Milestone Email Notifications

A simple guide to filtering, labelling, or redirecting these emails in your inbox.

ArchiPro sends Milestone Email Notifications to let you know when a significant event happens — such as a key conversion on ArchiPro or on your own website. These emails are useful for tracking activity, but you may prefer to keep them out of your main inbox and tucked into a dedicated folder for later reference.

This guide explains the general approach that works in almost every email system, then links to the official step-by-step instructions for the most common email providers. The whole process takes just a couple of minutes and is easy to undo at any time.

THE FILTER YOU’LL SET UP

Whatever email system you use, you’re creating one rule (sometimes called a “filter”) built from the same three pieces:

Field

What to enter

From / Sender

noreply@archipro.co.nz (NZ) noreply@archipro.com.au (AU)

Subject contains

an ArchiPro

Action

Skip the inbox / move to a folder, and apply a label such as “ArchiPro Milestones”.

Good to know

You don’t have to use both the sender and the subject. Filtering on the sender alone (noreply@archipro.co.nz / noreply@archipro.com.au) will catch every ArchiPro notification. Adding the subject “an ArchiPro” simply narrows it to the Milestone emails specifically.

THE GENERAL APPROACH (ANY EMAIL SYSTEM)
  1. Open your email Settings and find the section for Rules or Filters.
  2. Create a new rule and set the condition: emails from the ArchiPro address (and optionally with “an ArchiPro” in the subject).
  3. Choose what should happen to those emails — typically move them to a folder (or in Gmail, “Skip the Inbox” and apply a label).
  4. Save the rule. From then on, matching emails are filed automatically while remaining easy to find when you want them.

Prefer not to receive them at all? You can set the same rule to delete the emails instead of filing them. We’d generally recommend filing them to a folder first — that way you keep a record without cluttering your inbox.

STEP-BY-STEP BY EMAIL PROVIDER

Find your email provider below. Each links to the official help page in case the screens look slightly different in your version.

Gmail

Outlook/Microsoft 365

Apple Mail (iCloud)

Yahoo Mail

Other

 

Gmail

This matches the screens shown in ArchiPro’s example. Filters must be created on a desktop browser, but once created they apply to mail on your phone too.

  1. In Gmail, click the Show search options icon (the sliders) on the right of the search bar at the top.
  2. In From, enter noreply@archipro.co.nz or noreply@archipro.com.au. In Includes the words, enter an ArchiPro.
  3. Click Create filter at the bottom of the search box.
  4. Tick Skip the Inbox (Archive it), then tick Apply the label and choose or create a label such as “ArchiPro Milestones”.
  5. Optionally tick Also apply filter to matching conversations to file existing emails too, then click Create filter.

Official guide: Create rules to filter your emails – Gmail Help


Outlook / Microsoft 365

Steps differ slightly between Outlook on the web, the new Outlook app, and classic desktop Outlook. The official guide below covers each version.

Outlook on the web / new Outlook:

  1. Select Settings (the gear icon), then Mail › Rules.
  2. Click Add new rule and give it a name, e.g. “ArchiPro Milestones”.
  3. Set the condition From › enter the ArchiPro address. To narrow it, add a second condition Subject includes › an ArchiPro.
  4. Set the action Move to and choose (or create) a folder, then Save.

Official guide: Manage email messages by using rules in Outlook


Apple Mail (iCloud)

The reliable way to set up a rule for an iCloud (@icloud.com / @me.com) address is through iCloud.com in a web browser — these rules then run on all your Apple devices.

  1. Go to icloud.com/mail and sign in.
  2. Click the Settings control at the top of the Mailboxes list, then choose Settings › Rules.
  3. Click to add a new rule and name it, e.g. “ArchiPro Milestones”.
  4. Under Message, choose is from and enter the ArchiPro address. Under Action, choose Move to Folder and pick or create a folder.
  5. Click Add to save. (Allow up to ~15 minutes for it to take effect.)

Official guides: Mail on iCloud.com · Mail on Mac


Yahoo Mail
  1. Click the Settings / More options icon, then More Settings › Filters.
  2. Click Add new filters and give the filter a name, e.g. “ArchiPro Milestones”.
  3. Set From to contains the ArchiPro address. To narrow it, set Subject to contains an ArchiPro.
  4. Choose (or create) a folder for the emails, then click Save.

Official guide: Use filters to organise Yahoo Mail – Yahoo Help


ANOTHER EMAIL PROVIDER?

Almost all email systems support rules or filters — the wording just varies. Look in your settings for “Rules”, “Filters”, or “Mail handling”, then apply the same three pieces from the table above: filter on the ArchiPro sender address, optionally match the subject “an ArchiPro”, and move the messages to a folder.

If you’re unsure, searching your provider’s help centre for “create an email filter” or “set up a mail rule” will usually take you straight to the right page.

 

Questions about Milestone Emails? Read this article here on Milestone Email Notifications.