Utilise all the new features we have introduced to your company Inbox.
We've released some exciting new features to your company Inbox.
In this article you will find:
- How a customer makes an enquiry about your business, product, or project
- How to view your customer enquiries
- NEW FEATURE How to see the contact details of a customer that has made an enquiry
- How to format your messages
- How to set the status of your messages 'Mark as Important' 'Mark as Done' or 'Archive'
- How to filter your messages in Inbox
- Messages marked as ‘Done’ from both you and the customer
- Best practice for responding to enquiries
How a customer makes an enquiry about your business, product, or project:
Once a user is on your profile or product listing, there are a few ways they can make an enquiry with you:
- Via the Get In Touch button found on the top right of your company profile.
- Via the Request price/brochure form found at the bottom of each of your profile's pages, including Home, About, Products, Projects, Articles, Videos, Network, and Contact.
Not only may the customer enquire with you, but they could choose to Visit your Website to learn more about your business. If a customer chooses to follow the path of enquiring through ArchiPro instead of heading to your website, they have shown a strong interest in your product/services. Their enquiry requires close attention to show you appreciate their time and effort.
How to view your customer enquiries:
Head to your Inbox tab (found on your business profile left-hand navigation menu). Here you will see all of your customer enquiries, along with a new message indication beside each new, unopened message.
You can type your reply in the Write a reply box and the customer will then be notified via email that you have responded to their enquiry message.
NEW FEATURE
How to see the contact details of a customer that has made an enquiry:
As you may have noticed, we have introduced an exciting new feature! When a customer opts in to provide their contact details upon making an enquiry, these details will be revealed at the top-right corner of your conversation with the customer.
How to format your messages:
We have added various options for you to customise your responses to customer enquiries. As shown in the image below, you can add Normal text, Heading text, Bolded words, Underlined words, Bullet points, and Linked text. If you would like to attach documents, imagery, or any other information that your enquirer has requested, you can simply Attach a file from your computer by clicking the paper clip icon on the right.
How to set the status of your messages 'Mark as Important', 'Mark as Done' or 'Archive':
With a growing number of customer enquiries, we have introduced another feature to give you an easy way to navigate your messages. With the tools found at the top within each message thread, you can Mark as important, Archive, or Mark as done.
How to filter your messages in Inbox:
Simply click the drop-down arrow beside the heading All messages where you can select the type of messages you want to view. These include All messages, Marked as important, Unread, Archived, and Done.
Messages marked as ‘Done’ from both you and the customer:
When a customer makes an enquiry, you will receive an email reminder, and when you reply to the customer’s enquiry, they also receive a preview of your message, along with the option to Reply Now or Mark as Done. A customer can Mark as Done in the same way that you can, within their ArchiPro Inbox.
When you or the customer marks a conversation as done, the other person will not be notified. The purpose of this feature is to instead stop the reminder emails coming through if either of you no longer need to be reminded about the conversation. This will not delete or archive the conversation.
Email:
ArchiPro Inbox:
Best practice for responding to enquiries:
For an effective response, we'd highly recommend that you include the following at a minimum:
- Thanks for the enquiry
- Response to their question
- Quote attached if requested
- Supply contact details or a website URL should they require further information
- Your business's unique selling point—why should they choose you? (Many users may be enquiring with multiple product suppliers.) This is your opportunity to close the sale.
A great example of how you can respond to a generic customer enquiry is below:
"Hi <Customer Name>,
Thanks so much for your enquiry.
Here's a link to the relevant product page on my website which includes pricing and specs: (insert relevant URL link).
You are also welcome to visit us in your local showroom—view our locations here: (insert relevant URL link to your contact/locations website page).
We know that investing in high-quality outdoor furniture means that it can withstand the elements here in New Zealand, so we make it easy by using state-of-the-art materials in all of the outdoor furniture we sell.
We look forward to helping you with your project."